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The Records Division is comprised of the Administrative Services Manager, Senior Records Specialist & Evidence Custodian, and Records Specialist. The Records Division is a multi-functional unit that must interact with patrol and dispatch. The Records Specialists must understand the working process in the other police departments. All cases, log notes, property reports, and citations are processed by the Records Division.

Some of the functions of the Records Department include:

  • Checking all data entry for accuracy and ensuring that all information in a report is entered in the records management system
  • Answering inquiries from outside law enforcement agencies, State agencies, insurance companies, Military, and private citizen requests
  • Fulfilling discovery requests
  • Releasing vehicle impounds
  • Tracking subpoenas

The Records Specialists are responsible for the data entry of all crime in the Oregon National Incident Base Reporting System (O-NIBRS) database, which reports local data to the Federal Bureau of Investigation's NIBRS database. NIBRS data is tracked by both the State and Federal government for crime statistics and can affect grant funding opportunities. Some of the funding Astoria Police Department has been able to obtain include funding for public assistance programs (past examples include juvenile programs, domestic violence programs, updating to modern equipment and/or technology, and a school resource officer).

You can reach the Records Division at astoriapdrecords@astoria.or.us or (503) 338-6411.